Supplier Code of Conduct
1. Purpose
At Anonymous Copenhagen we strive to take responsibility for our impact on people, the environment, and the climate. This applies both to our own operations and to our suppliers. This supplier policy sets out the expectations we have for our suppliers, so we can work together to ensure responsible business practices in relation to human and labour rights, environmental and climate impacts, and governance.
This policy is intended as a basis for dialogue between our suppliers and Anonymous Copenhagen. It serves as a tool for working together on shared responsibilities and continuously improving our efforts within the areas described in this policy.
At Anonymous Copenhagen, we recognize that our purchasing practices may affect our collaboration and the supplier’s ability to meet the requirements of this policy. We aim to engage in responsible procurement practices, including fair pricing, flexibility in case of changes, and a responsible approach to ending partnerships to ensure a mutually beneficial and constructive relationship.
2. Coverage and Subcontractor Obligations
By signing this document, both Anonymous Copenhagen and our suppliers (hereafter "the supplier") commit to collaborating on compliance with all elements of this policy.
The supplier also commits to complying with all applicable national laws and regulations in the country where the supplier operates.
If the supplier uses subcontractors to deliver services or products to Anonymous Copenhange, this must be disclosed in advance and updated on an ongoing basis if any changes occur. When subcontractors or other external partners are involved, the supplier is responsible for ensuring that they also comply with this supplier policy.
3. Failure to comply
If the supplier identifies any failure to comply with the expectations outlined in this policy, the supplier must inform Anonymous Copenhagen providing an explanation of corrective actions taken and a plan for preventing future failure to comply. Repeated, undisclosed, or ignored violations may lead to warnings and, in the worst case, termination of the partnership.
4. Revision
The responsibility for working with this supplier policy, as well as maintaining, updating, and communicating it, lies with our Supply Chain Manager, Magnus Petersen. The policy is reviewed and updated when deemed relevant.
5. Social Responsibility
At Anonymous Copenhagen we are committed to treating people with dignity and respect, and to uphold human rights - as defined in the ICCPR (International Covenant on Civil and Political Rights), ICESCR (International Covenant on Economic, Social and Cultural Rights), UN Guiding Principles on Business and Human Rights (UNGPs), International Bill of Rights / Universal Declaration of Human Rights (UDHR) and ILO’s Declaration on Fundamental Principles and Rights at Work.
We expect all suppliers to uphold these standards too and to ensure that no activities within their operations or supply chains cause, contribute to, or are directly linked to adverse human rights impacts. This includes the prohibition of forced labour, child labour, discrimination, harassment, unsafe working conditions, and restrictions on freedom of association.
5.1 Contract The supplier must ensure that all employees have a written employment contract, ideally before or at the latest within 7 calendar days of beginning their employment at the supplier. The contract must outline all terms of employment, be written in a language the employee understands, comply with applicable collective agreements, minimum wage regulations, and other local labour laws — as well as the requirements of this supplier policy.
5.2 Workings hours and wages The supplier must ensure that employees work reasonable hours in accordance with local legislation.
Employees must be paid in full and on time, in line with applicable laws. Wage deductions as a form of disciplinary action are not permitted.
5.3 Breaks, absence and leave The supplier must comply with local laws and regulations regarding working conditions and, as a minimum, meet the requirements of the EU Working Time Directive.
5.4 Freedom of association and collective bargaining agreements The supplier must respect employees’ right to organise, join a union, and engage in collective bargaining agreements. At Anonymous Copenhagen we are aware that this right may be restricted or challenged in some countries.
5.5 Child and youth labour The supplier must not engage in or benefit from child labour that violates applicable laws. The minimum age for full-time employment must not be less than 15 years (14 years if permitted by local legislation) or lower than the age for completing compulsory schooling in the respective country. The supplier must ensure that no employees under the age of 18 are assigned tasks or working conditions that involve hazardous work or are harmful to their physical or mental health, safety, or development.
5.6 Forced labour and human trafficking The supplier must not use or benefit from any form of forced labour or human trafficking.
5.7 Equal treatment The supplier must ensure a workplace culture free from discrimination, harassment, or violent behaviour. This applies to - but is not limited to - gender, race, colour, religion, political opinion, sexual orientation, age, disability, national, social, or ethnic origin. This applies to all stages of employment, including recruitment, promotion, transfer, and dismissal.
5.8 Health and safety
The supplier must protect employees and prevent workplace accidents by implementing appropriate safety measures and providing proper equipment.
All employees must be informed and trained in key procedures such as evacuation plans and fire safety. When relevant, they must be trained in the safe handling of hazardous materials, chemicals, and/or machinery.
The supplier must ensure a healthy physical work environment, including access to clean drinking water and sanitation, sufficient lighting, ventilation, and ergonomic working conditions. The supplier must also promote a psychologically safe workplace based on mutual respect and recognition across all levels of staff.
5.9 Training and development
The supplier must ensure that all employees receive relevant training that supports awareness of and compliance with this supplier policy. This includes training on procedures related to health and safety, environment and climate, anti-discrimination, anti-corruption, and bribery prevention.
5.10 Community Engagement The Supplier must engage with local communities in a positive and responsible manner, avoiding any actions that may harm the community or the environment.
6. Environment and Climate
At Anonymous Copenhagen we work to reduce our negative impact on the environment and climate. We expect our suppliers to do the same.
6.1 Legislation and permits
The supplier must comply with all relevant local and national environmental and climate legislation, and must obtain and maintain all necessary permits, approvals, and certifications.
6.2 Energy and CO2e emissions
The supplier must operate energy-efficient processes to minimize energy consumption and CO2e emissions.
6.3 Pollution
The supplier must minimize pollution, including emissions of wastewater and contamination of air, water, and soil. Additionally, the supplier must minimize or avoid using problematic and particularly hazardous substances.
6.4 Biodiversity
The supplier must be aware of whether their activities negatively impact biodiversity.
6.5 Water
The supplier must strive to minimize water consumption and operate water-efficient processes. Additionally, the supplier must disclose if operating in water limited areas.
6.6 Resource consumption and circular economy
The supplier must ensure activities are conducted as efficiently as possible to minimize resource consumption.
6.7 Waste
The supplier must, at a minimum, comply with local waste management regulations and work actively to reduce the amount of waste generated. In addition, the supplier should increase the share of waste that is reused or recycled.
The supplier must ensure that waste is handled and disposed of safely and in accordance with national and local legislation. All relevant employees must receive appropriate training in handling hazardous waste to ensure their health and safety.
6.8 Transport
When transporting materials, components, or finished products, the supplier should prioritise road, sea, or rail transport.
7. Governance
7.1 Responsible procurement
The supplier must avoid sourcing raw materials from conflict-affected areas or from regions where extraction poses health risks to workers or local communities and the environment.
7.2 Animal welfare
The supplier must respect animal welfare in its own operations and in the activities of any subcontractors.
Anonymous Copenhagen sources only leather that is a by-product of the European food industry and from LWG certified tanneries. This ensures that our leather at minimum comes from farms and slaughterhouses operating under EU animal welfare legislation.
All hides must come from European suppliers who can document compliance with welfare standards throughout the animals’ life, transport, and slaughter.
We collaborate only with tanneries that are LWG-certified or operate at an equivalent level, ensuring responsible chemical management and traceability back to the slaughterhouse.
Materials originating from force-feeding, live-plucking, mulesing, fur farming, or other prohibited practices are not accepted. The supplier should be able to provide traceability documentation, including country of origin and slaughterhouse, when requested.
7.3 Confidentiality
The supplier is required to protect the confidentiality of trade secrets and other non-public information received as part of its collaboration with Anonymous Copenhagen, whether such information is shared in writing, orally, or digitally.
7.4 Personal data and data security
The supplier must comply with applicable data protection laws. This includes the handling of personal data related to the supplier’s own organization, employees, and customers.
7.5 Anti-corruption and bribery
The supplier must not engage in or accept any form of bribery, corruption, money laundering, fraud, blackmail, embezzlement, or deceitful conduct in its business operations, transactions, or through its business partners. The supplier must also comply with all applicable anti-corruption and anti-bribery legislation.
7.6 Risk Management The supplier is encouraged to have systems or procedures in place to prevent, limit, and manage risks of negative impact within the areas covered by this supplier policy. The supplier is also encouraged to monitor and evaluate both its own efforts and those of subcontractors in meeting the expectations outlined in this policy.
7.7 Positive Practices
The Supplier agrees to engage in positive practices beyond what is required by regulations, including low environmental impact manufacturing processes and excellent labour practices. The Supplier agrees to continuously improve these practices and to implement new positive practices as they become available.
7.8 Complaints-handling Mechanism
The supplier must ensure that all employees have the possibility to report complaints related to inappropriate behaviour or activities that violate this supplier policy, anonymously and without fear of retaliation. If the supplier does not have its own complaints-handling mechanism, complaints may be reported via Anonymous Copenhagen to reportconcerns@anoncph.com. All reports submitted to Anonymous Copenhagen will be handled with discretion, confidentiality, and in accordance with applicable law.
7.9 Transparency and documentation
We expect the supplier to operate in an open and transparent manner, to show commitment to the content of this policy, and to integrate relevant topics into their own internal policies and processes.
The supplier is expected to actively support the implementation of this supplier policy through ongoing dialogue and collaboration. This includes informing Anonymous Copenhagen of any known risks related to compliance and, upon request, providing documentation demonstrating compliance to this policy, to a reasonably possible extent.
Anonymous Copenhagen may conduct routine audits or reviews of The Supplier at least every two years to ensure compliance with the standards and expectations outlined in this agreement. The results of these assessments will be shared with The Supplier, and any necessary steps to improve performance will be identified and discussed.
Company signature:
Alexander Ziegler Petersen CEO, Anonymous Copenhagen
Supplier signature:
Name: Role and company:
